When work meetings are a problem

 



Typically, the literature on business meetings in a company has always been positive. It favours the exchange of ideas, does not limit decisions to the opinion of one or two people and makes the team feel involved in the decision-making of the company or the department.

But, can the time come when work meetings are counter-productive?

The business and meeting guru

Just a few years ago, when Tesla was immersed in straightening out the Model 3 production problems, Elon Musk sent an email with tips for increasing productivity, and among them was… avoiding business meetings whenever possible.

This business guru believed that excessive meetings were a plague and advised to make use of them in an emergency, with not excessively large groups and as short as possible.

Above all, he encouraged meeting participants to leave when neither they were contributing anything or the meeting was not contributing anything to them, eliminating at a stroke that feeling of “rudeness” that you have when you leave a work meeting early.

It is true that this guru of the new economy is characterized by showing excessive opinions at times, but it is true that if we do not follow a series of basic rules, business meetings can become a problem rather than a solution.

What makes a business meeting ineffective?

We could say that these are the points to avoid if we want a work meeting to be useful:

  • That it lacks an objective, which must also be known in advance.
  • Unplanned topics are touched upon.
  • That the participants do not know their role in it.
  • That the assistants have not adequately prepared the topics to be developed.
  • That the data on which they are based is not consistent.
  • That the meeting is prolonged without justification.
  • That the excessive duration of the meeting causes the loss of attention of the participants in the same.
  • That at the end of it, the actions to be taken have not been clear or have not been established.

On the other hand, we can establish four points to identify whether or not a work meeting has been effective.

  • Objective of the meeting: I have it clear before starting ?
  • Actions to take: do I know which ones correspond to me at the end? Do I know in what period of time they have to be executed?
  • Hours: do I know what time the meeting starts and ends?
  • Subject: is the subject that originates the meeting respected or are others touched?

Trying to follow these recommendations, we can prevent a useful instrument in the development of our company from becoming an obstacle.

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